Work your FNSW scorecard

FNSW's club standards decide the rating your programme carries, and the rating is earned programme by programme. Boys Youth, Girls Youth, Mixed JDL and Girls JDL programmes each have their own scorecard. Senior programmes don't, so if you run a Men's side and a BYL, the scorecard work is all on the BYL side. The scorecard is how you see, all season, where your points will come from and which ones you're leaving behind, instead of finding out at the advisor's visit.

• Open Compliance in your programme's sidebar. The page is headed with your programme's name and FNSW Rating.
• A programme with no teams in the current season has no rating yet. Its page explains what will be scored once it starts, and Documents is already open for it.
• The page has five tabs: Scorecard, Documents, Pathways, Advisor Prep and Submission. A number on Documents or Submission is how many items there are still missing. It stays until each one is dealt with, and disappears when there's nothing left.

The top of the Scorecard tab shows the programme's current rating on FNSW's scale (Committed, Bronze, Silver, Gold) and how far it is to Gold. Below it, the scorecard is split into FNSW's sections: Football Criteria, Technical Qualifications, Progression & Retention, Club Championship (youth programmes only, since the JDL has no championship) and League Compliance, where deductions are applied. Pick a section to see its criteria, each with its current standing.

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The headline is the confirmed score, and it's deliberately strict. A League Compliance requirement nobody has answered yet costs its full deduction until it's shown to be met, because that's how FNSW treats it on the deadline. Early in the year that can make a sound programme read low, so the line under the headline gives the score with those requirements met: 14.4% if the 5 unanswered League Compliance requirements are met. The gap between the two numbers is paperwork, not football. Select the information button beside confirmed to see how each section adds up.

Some criteria carry a Club tag. They're club-wide essentials, such as Safe to Play and club policies, earned once for the whole club and shown on your scorecard where they count towards your programme's rating. They're maintained at club level, so leave changes to them to whoever looks after the club's compliance. That side of the system is Keep the club FNSW-ready.

Below the sections, Priority actions lists the things you can resolve now that would lift the rating most, with a count. When nothing is left, it reads Nothing to action right now and confirms every assessable criterion is on track for Gold.

FNSW doesn't collect the evidence in one go at the end of the year. It takes it in stages, each with its own deadline, and a League Compliance item missing on the day costs points however good the programme is. The Submission tab lays the year out that way, so you can see what's due next and what's still missing while there's time to fix it.

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There's one card per hand-over: League Compliance, Technical Qualifications, Planning, Final submission, Progression confirmation and Club visit. Each card shows its due date with a countdown, how much is ready (the League Compliance card above reads 5 of 12 ready), and a row for every requirement marked Ready, Missing or Needs attention. Select a row to open that requirement right here, in the same panel the Scorecard opens, with a link through to wherever it's fixed. Close it and you're back at the list, so you can work down every missing item without leaving the tab. Three other states turn up less often. Declaration due is a requirement only the club can answer that hasn't been answered yet. Stale is a document past its review date. FNSW-sourced, for cross-check marks what FNSW takes from its own competition records, such as the Club Championship, so there's nothing to send, only to check.

• Download League Compliance, and the matching button on every card, downloads that hand-over's folder of the pack. Download everything at the foot of the page, or Download FNSW Submission Pack at the top, gets the lot.
• Once you've sent a hand-over, select Mark as submitted to FNSW. The card then reads Recorded as sent on with the date, and Withdraw undoes a mistake. Record it on the day. After the League Compliance deadline the coach contracts requirement counts as failed without a recorded hand-over. The Assessment timeline on the Compliance page reads the same record: a date shows Submitted only once it's marked, and Deadline passed until then.

The club visit has no button to mark, because FNSW comes to you. Its card lists what the advisor will look at on the day.

Much of the scorecard reads what the programme already records, so the work is keeping the source current rather than filling in the scorecard. Open any of these criteria to see exactly what's counted.

• Technical Qualifications. Each role opens on the coaches in it and what each one scores. The U13 head coach below scores 1 of 3 on a C Diploma, and the panel names the course that would lift it. A coach in two roles scores half points in their second one. In a Mixed JDL or Girls JDL programme, a junior coach who also plays at the club earns extra points: FNSW doesn't say how many, so Clubhouse adds 1, up to the role's maximum. Mark them on their Contract tab (see Manage and develop your coaching staff).
• CCB workshop attendance. Keep the register in the requirement itself. Add workshop for each Club Capability Building workshop FNSW runs for the programme, and tick the ones you attended. FNSW asks for 75% attendance, or 50% in its lower divisions. For a Boys Youth or Girls Youth League programme, Clubhouse reads the division from this season's FNSW fixtures, so you only choose it when the fixtures don't show one, or show more than one.
• Retention. When the programme's previous season isn't in Clubhouse, its retention criteria ask you to declare last season's figure from your own records, as a percentage or as how many there were and how many stayed. Save last season's figure scores it like a recorded figure, marked Club-declared, and it's replaced automatically once real records exist.
• Pathway and national team honours. Tick the players who hold each honour and confirm the list. The score is the number of players, up to the criterion's 3 points, so a fourth player confirmed still scores 3 and the button says so: Confirm 4 players (scores 3).
• Attendance and game time are judged over the season so far, not a recent window, because FNSW assesses the whole season.
• Professional Development and the Coach Development Plan count this programme's own coaching staff, so a coach in another programme doesn't move your score.

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A large share of the points are written evidence: your youth development plan, the annual plan, the coaching methodology. The Documents tab is the programme's Document Library, every FNSW document behind its rating. Clubhouse already provides most of them, and the season-specific ones are managed here.

The club's football philosophy documents, from the mission and vision to the player development model and the coaching methodology, are written once for the whole club. Clubhouse builds and grades them from what you write in Settings, adding the programme's own data as it goes. See Write your club's football identity. If you also upload your own version, the better of the two grades counts.

Each document row names the criterion it serves, so you add a document from its own row. Clubhouse then assesses it against the FNSW requirements straight away (Assessing your document against the FNSW requirements…) and gives you the result: the score out of the maximum, what scored well, and the gaps with suggestions for reaching full marks. There's no separate step to submit it. If a file can't be read, you're told why and can retry, rather than being given a silent zero.

Open any criterion from the scorecard and you get the same assessment for its document.

Criteria that an FNSW advisor scores on the day carry Your estimate (planning only): your own read on where the programme will land. It moves your projected score so you can see whether the season's work reaches the rating you're aiming for. It never moves the FNSW score. Only the advisor's confirmed score does that.

• Pathways is where you record the non-playing development FNSW scores. For a youth programme that's the education programme for older players, and for a JDL programme it's the game leader and referee pathway. The score follows from what you record.
• Advisor Prep lists every criterion the advisor will score at the visit, with what Clubhouse predicts, anything still open before they arrive, and your own estimate. After the visit, it's where the advisor's confirmed scores are recorded.

Most criteria are documents and one-off setup. Game time is won or lost every round, so it has its own page: Game Time, in the club's Compliance section. The game-time criterion on your scorecard links to it. The page's subtitle sums up the rule: FNSW scores a complete weekly record of minutes and positions, and the equity line is a 50% minimum in the Youth Leagues and an even share of minutes in the JDL.

Every youth squad has a row, with Matches (90d), Players in scope, Meeting share, Equity and FNSW Gold, so a squad drifting out of equity shows up while there's still season left. Two things are tracked separately. The score reflects record quality, meaning minutes and positions logged for every match. Equity is the share rule itself. The page's match count covers the last 90 days, so you see recent drift, while the scorecard criterion judges the season so far.

After each round, look at Game Time. When a squad's equity slips, the fix is a conversation with the coach about the next lineup. In a Mixed JDL programme, the weekly review is the checkpoint for it.

• Priority actions gets shorter across the season, and the confirmed score closes on the one under it as League Compliance is answered.
• Every card on Submission is ready before its due date, and each hand-over you've sent is marked as submitted.
• Every document criterion has its document in place and assessed, with no gaps you haven't decided about.
• Game Time shows every squad meeting its equity line, with a complete record for every match.
• Before the advisor visits, Advisor Prep reads the way you want the meeting to go.