AI assistants
Ask your club anything.
Connect the AI you already use to Clubhouse. Ask about your club in plain language — or hand it real work — answered from your club’s real records.
Plain language, real answers
The question you’d ask a club administrator, answered in seconds.
A connected assistant reads your club the way you do — the retention board, the debtors list, the compliance scorecard, the fixture list — and answers in a sentence instead of a spreadsheet.
- Answers come from your club’s live records, not a summary that was true last month
- Follow-ups work like conversation — drill from the season picture to this week’s deadline without opening a screen
- Every answer is scoped to the role you hold at the club
Claude
Connected to Clubhouse · Technical Director
Which families haven’t decided about next season yet?
12 families are still to decide in Boys Youth. Eight of the offers out expire within 48 hours:
Any compliance gaps I should know about?
Two in Boys Youth — a WWC renewal due in 12 days and one coach yet to finish Safe to Play. Girls Youth and Mixed JDL are clear.
Answered from the club’s own records · changes only with your approval · every request audited
Put it to work
One brief. Every corner of the club.
The real power isn’t a quick answer — it’s delegation. Give an assistant a brief and it works across your club’s records the way a great administrator would: the results, the injuries, the money and the deadlines, composed into one picture.
Give me the Monday briefing.
Club admin · Monday 6:58am
Monday briefing
Composed from five modules · 7:02am
Four wins, two draws — one loss, U16s away
Two new injuries logged, both with return dates
U15s trained well above their usual load last week
$7,940 outstanding across 23 families · 3 failed cards
One WWC renewal due in 12 days
One brief, every corner of the club — asked once, answered composed.
Technical director
Which families should we call first about re-signing?
Cross-references minutes played, goal progress and payment history — and comes back with a ranked call list.
First grade
Shortlist left-sided defenders with NPL history and price them against our cap.
Three targets, each with a season-by-season record and what they’d cost against the 2027 cap.
Secretary
Draft the October committee report.
Collected and outstanding, next season’s trajectory and the standards posture — drafted, ready to edit.
And the everyday questions too
The treasurer
The technical director
A coach
A parent
It acts, you approve
From answering to doing.
Answers are the start. The same connection carries real work — cancel a session and tell the families, record a missing result, take the roll — and you say yes to every change before it lands.
- Adjust the calendar from chat — cancel or move a session, add a key date, and the families who follow it are told once you approve
- Log what happened — a result and who scored, the training roll, an absence, a lineup change, a squad’s new captain
- Run the squad — move a player between squads, lend a child to another squad’s session, or record an FNSW pre-visit estimate
- Reply for your family — a parent’s assistant can answer a free club event, reply to training or report an absence, and nothing more
Nothing changes without you saying yes. Every change is proposed and described before it happens, and anything that would notify other families waits in Clubhouse — what it is, who it reaches — for your one-tap approval from the push itself, on the audit trail the club already keeps.
Claude proposes
Cancel Thursday training — grounds washed out — and notify all 38 families.
Audit · calendar change · proposed by Claude · approved by S. Nguyen · 38 families notified
Setup
Connected in minutes. Approved by you.
- 1
Add Clubhouse to your assistant
In Claude — ChatGPT is coming soon — add Clubhouse as a connector. One address, no code, a few minutes.
- 2
Approve it in Clubhouse
A consent screen names the assistant, your club and your role, and lists exactly what the connection can view — and what it can help you change. Club admins and technical directors confirm with a texted code.
- 3
Ask away
Your assistant answers from the club’s records, scoped to your role — and when you hand it a change, you approve it before it lands. Disconnect any time — access ends immediately.
The step-by-step connection guide walks through it, assistant by assistant.
Claude is asking to connect
Technical Director · every change approved by you
It will be able to view
- Matches, training and key dates
- Next season’s sign-ups and offers
- Fees and payments
- Compliance scores
It can help you with
- Cancelling or moving a training session
- Recording a result, its scorers or the training roll
- Moving a player between squads, or naming a captain
Never visible, whatever you ask
- Contact details and card details
- Anyone else’s child’s health
- Safeguarding reports
- What parents wrote in surveys
Confirm with the code we texted you
••• 482Built to be trusted
Serious about what it can’t see.
Scoped to your role
An assistant sees what your role already sees in Clubhouse — a treasurer is answered about fees, a coach is not.
Nothing changes without you
It can tell you anything it can see, and it changes nothing without your say-so — every change is proposed first, and anything that would reach other families waits for your one-tap approval in Clubhouse. Every request and every change is recorded in an audit trail.
Some things are never visible
Contact details, anyone else’s child’s health, safeguarding reports and what parents wrote in surveys — never included, whatever you ask.
Straight about where answers go
Assistants run on their providers’ computers overseas, and the consent screen says exactly that before you allow access.
The full picture — what each role’s assistant can see and where your questions go — is in the connection guide. And if you’d rather not connect anything, Ask Clubhouse — the assistant built into the app — answers questions with no connection at all.
Built inside one NPL club. Ready for yours.
We open to a small number of clubs each season. Register your interest and we’ll be in touch when places open.