Finance & Payments
Club money, run properly.
Registration fees, deposits, event tickets, refunds — at most clubs it lives across a spreadsheet, a bank statement and one volunteer’s memory. Clubhouse gives the treasurer one ledger, gives families a proper way to pay, and gives the committee numbers it can trust.
The treasurer’s view
Every dollar, one ledger.
Everything the club collects — season registration fees, re-signing deposits and event tickets — lands in the same place, with what needs attention sitting on top: failed cards, transfers to confirm, the next payout. When the committee asks how registrations are tracking, the answer is a screen, not a weekend of exports.
Collected · Season 2026
$48,760
Needs attention
Where it came from
Card 58% · PayTo 24% · Bank transfer 18%
The season at a glance
What the club has collected, where it came from and how it was paid — over periods that match your financial year, with a board pack for the committee meeting and a GST export for the accountant one tap away.
Outstanding
$7,940
23
families
How overdue
Payment reminders sent to 14 families · Mon 20 Jul
Who still owes, and how overdue
Outstanding balances in aged buckets — excluding families whose bank transfer is simply waiting to be confirmed — with bulk payment reminders that chase politely, so the treasurer never has to write that message again.
Paying the club
Every way Australians actually pay.
Families pay inside the app — no redirect to a payment page that looks nothing like the club. Apple Pay and Google Pay sit up top for the two-tap crowd, with card, PayTo straight from a bank account, and good old bank transfer for the families who will only ever pay that way.
The club receives the full face value: card processing fees are shown to the family on top, and the cheaper rails cost the club less. Every payment lands with a proper Australian tax receipt — ABN and GST where they apply — emailed automatically and kept in the app.
Refunds happen where the payment lives. Find it in the ledger, refund it in part or in full, and the receipt trail stays intact — no logging into a payment dashboard to work out which “J SMITH” it was.
Presentation Night
2 adults · 1 child
$110.00
Card
Visa, Mastercard, Amex
PayTo
Straight from your bank account
Bank transfer
EFT with your family reference
Tax receipt emailed the moment it settles
Club events
Presentation night, ticketed and paid — in the same app.
Put the presentation night, the trivia fundraiser or the season launch on the club calendar and every family is invited — free events take a simple going / can’t go, ticketed events take ticket types, prices, capacity and an RSVP deadline.
Families pick their tickets and pay in the same flow, naming who’s coming. Seats are held while a payment is in flight, so a full event can’t oversell while someone’s PayTo agreement clears. Deadline coming up? The reminder sends itself.
The organiser watches it live: who’s going, who’s brought partners, how many seats remain and what the night has taken — with the attendee list and sales ready to export for the door.
Presentation Night
Sat 12 Sep · 6:30pm · The Pavilion
Adult
$45 each
Child (U12)
$20 each
Reconciliation
Tied out to the bank. Posted to Xero.
When a family pays by bank transfer they tell the app they’ve sent it, and the claim joins a work queue. Paste in the bank statement and Clubhouse matches the lines for you — what’s left is the handful that genuinely need a human, not the whole month.
Every deposit that hits the club account ties out to the exact payments that made it up. Connect Xero once, map each program’s fees to your chart of accounts, and payouts post as proper bank transactions — gross income and processing fees, the way the accountant wants them.
Come audit, AGM or a change of treasurer, the books aren’t a shoebox. They’re a ledger that reconciles.
Bank transfers
12 of 14 statement lines matched automatically
Nguyen family
$250.00
R. Kaur
$45.00
Marino family
$90.00
Payout · Mon 20 Jul
$3,186.40 · 18 payments
The quiet superpower
Volunteer treasurers deserve professional tools.
The treasurer is usually a parent with a full-time job and the club’s money on their conscience. One ledger — reconciled to the bank, chased automatically and posted to the accounts — turns the hardest job at the club into one that can actually be handed over.
We’re starting with one club. Yours could be next.
We’re opening the doors to a small number of clubs each season. Register your interest and we’ll be in touch when places open.