For Administrators & Committee

The whole club. Finally in one place.

Registrations, squads, staff, fixtures, compliance, communication — everything you’re responsible for, organised, automated and off your kitchen table.

You know the drill. The registrar has one spreadsheet, the coaches have another, WWC records live in someone’s inbox, and every schedule change means fifty messages. The club runs — but only because a few people never stop.

Clubhouse is what happens when all of it lives in one system.

Onboarding

Everyone in. Nobody chased.

Import players and families straight from the PlayFootball registration report — columns mapped, families grouped, previewed before anything lands. Then send invites by SMS: parents are in the app in under a minute, no passwords, no support calls.

And you can see who hasn’t made it — never activated, at risk, unflagged absences — as a worklist, not a mystery.

Players

All programs

Send Invites

Never activated 6At risk 3Unflagged absences 2

Leo Nguyen

BYL U14

Active

Sofia Marinos

GYL U15

Active

Harry Bevan

MJDL U11 Blue

Invited

Amelia Ford

GYL U15

Not invited

Families join by SMS — in the app in under a minute, no passwords

Communication

Nothing reaches families without sign-off.

Routine communication runs itself — training reminders, selections, cancellations, results — multi-channel, respecting each family’s preferences. You set the policy once.

And when the league moves a fixture, the change lands in your approval queue with the exact SMS families will receive and who’s getting it. One tap approves it. No surprises, in either direction.

Fixture change approval

BYL U16

Important

Sat 26 Jul — v APIA Leichhardt moved to 1pm at Lambert Park (was 11am)

Proposed SMS

Fixture update: BYL U16 v APIA this Sat now kicks off 1pm at Lambert Park. Arrive 12:15pm.

19 families · push + SMS

Approve & send

Nothing reaches families without sign-off — you see the exact message first

Safeguarding

Your safeguarding position, always defensible.

Every coach, manager and volunteer in one register — roles, qualifications, Working With Children checks verified against the OCG. Expiring checks chase themselves with friendly reminders; unverified people don’t get access.

When the question comes — from a parent, the committee or the federation — the answer is a screen, not a search through inboxes.

Safe to Play

WWC Register

23 of 23 OCG-verified

Sarah Whitfield

Technical Director

OCG verifiedValid to 2029

Jack Cole

Manager · BYL U16

OCG verifiedRenewed to 2031

Tom Baxter

Coach · BYL U14

ExpiringRenewal reminder sent

Elena Russo

Coach · GYL U15

OCG verifiedValid to 2029

MPIO appointed · Child Protection Policy current

Member sentiment

Know what your members really think.

Once a year, every parent and senior player gets an anonymous survey — one score for the club, one for each of their coaches, and room to say what they actually think. It sends itself, chases itself once, and closes itself.

What comes back is a club NPS with the movement on last year, a coach-by-coach table that shows exactly which cohorts are moving the number, and AI-collated themes from every piece of free text — with an executive summary drafted for the committee meeting and suggested actions you can accept and track.

It also settles the FNSW Members Experience criterion: feedback collected, and feedback acted on, in one evidence pack.

Explore Surveys & Sentiment

Club NPS

+47Excellent

200

responses

46 named · 154 anon

Up 29 points on last year·+18 → +47

How members scored

012345678910

2613%

Detractors

5427%

Passives

12060%

Promoters

One calendar

The whole club’s week, on one screen.

Every program’s training, every Saturday fixture, committee meetings, coach workshops, parent review evenings with live booking counts, the working bee — colour-coded per program, filtered in a tap. Set the weekly training schedule once and the season materialises; every event reaches exactly the right audience and lands in their phone’s calendar.

Club Calendar

21–27 July

All programsMixed JDLBYLGYLFirst GradeClub

Mon

5:30pm

GYL U15 training

Surface 2

7pm

Committee meeting

Clubroom

Tue

Today

5pm

MJDL U9–U12 training

Surfaces 1–2

5:30pm

BYL U13–U16 training

Surface 3

6:30pm

First Grade training

Wed

5:30pm

GYL training

Surface 2

6–8pm

Development reviews

BYL U14 · 8 of 10 booked

Thu

5:30pm

BYL U17–U18 training

Surface 3

6:30pm

First Grade training

7:30pm

Coach workshop

Playing out from the back

Fri

5pm

Goalkeeping cohort

All programs

Sat

9am

MJDL U12 v APIA

Lambert Park

10am

BYL U14 v APIA

Lambert Park

11:30am

GYL U15 v Blacktown

Away

3pm

First Grade v Rockdale

Home · streaming

Sun

9am

Volunteer working bee

Grounds

10am

First Grade recovery

Every program, every surface, one view — each event visible to the right audience and synced to their phones

And the rest

The rest of the job, handled.

Fixtures that maintain themselves.

Fixtures, results and ladders keep themselves current across every program — and the weekend scoreboard greets you Monday morning.

The committee, continuous.

Upload the constitution and Clubhouse reads it — terms, composition, required office-bearers. AGM rollover runs the morning after, scoped portal access per office-bearer. Handover stops being an archaeology project.

First Grade, planned like the pros.

Senior squad contracts, salary-cap budgets and scenario modelling for your men’s and women’s programs — plus a drag-and-drop planner and recruitment pipeline, so next season is decided on numbers, not napkins.

Answers on tap.

Ask Clubhouse — the built-in AI assistant — answers how-to questions, FNSW rules queries, even questions about your own club’s data.

Your club, your brand.

Club colours, logo and program names throughout — plus integrations with Veo, Catapult and Klaviyo where you use them.

Run the club. Don’t let it run you.

Clubhouse

We’re starting with one club. Yours could be next.

We’re opening the doors to a small number of clubs each season. Register your interest and we’ll be in touch when places open.