For Administrators & Committee
The whole club. Finally in one place.
Registrations, squads, staff, fixtures, compliance, communication — everything you’re responsible for, organised, automated and off your kitchen table.
The registrar has one spreadsheet, the coaches have another, WWC records live in someone’s inbox, and every schedule change means fifty messages.
Clubhouse is what happens when all of it lives in one system.
Onboarding
Everyone in. Nobody chased.
Import players and families straight from the PlayFootball report, then invite everyone by SMS — parents are in the app in under a minute.
- Columns mapped, families grouped, previewed before anything lands
- No passwords, no support calls
- Who hasn’t made it in is a worklist, not a mystery
Players
All programs
Leo Nguyen
BYL U14
Sofia Marinos
GYL U15
Harry Bevan
MJDL U11 Blue
Amelia Ford
GYL U15
Families join by SMS — in the app in under a minute, no passwords
Communication
Nothing reaches families without sign-off.
Routine communication runs itself — reminders, selections, cancellations, results — respecting each family’s preferences.
- Set the policy once; every channel follows it
- Fixture changes queue for approval with the exact SMS families will get
- One tap approves it — no surprises, in either direction
Fixture change approval
BYL U16
Sat 26 Jul — v APIA Leichhardt moved to 1pm at Lambert Park (was 11am)
Proposed SMS
Fixture update: BYL U16 v APIA this Sat now kicks off 1pm at Lambert Park. Arrive 12:15pm.
19 families · push + SMS
Approve & sendNothing reaches families without sign-off — you see the exact message first
Safeguarding
Your safeguarding position, always defensible.
Every coach, manager and volunteer in one register — qualifications and Working With Children checks verified against the OCG.
- Expiring checks chase themselves with friendly reminders
- Unverified people don’t get access
- When the question comes, the answer is a screen, not a search
Safe to Play
WWC Register
Sarah Whitfield
Technical Director
Jack Cole
Manager · BYL U16
Tom Baxter
Coach · BYL U14
Elena Russo
Coach · GYL U15
MPIO appointed · Child Protection Policy current
Member sentiment
Know what your members really think.
Once a year, every parent and senior player gets an anonymous survey — it sends itself, chases itself and closes itself.
- Club NPS with the movement on last year, coach by coach
- AI-collated themes, with an executive summary for the committee
- Settles the FNSW Members Experience criterion in one evidence pack
Club NPS
200
responses
46 named · 154 anon
How members scored
2613%
Detractors
5427%
Passives
12060%
Promoters
Club money
One ledger. No shoebox.
Families pay in the app — card, Apple Pay, PayTo or bank transfer — and every dollar lands in one ledger.
- The treasurer sees failed cards, transfers to confirm, the next payout
- Connect Xero and bank transfers reconcile themselves
- Board pack and GST export included
Collected · Season 2026
$48,760
Needs attention
Where it came from
Card 58% · PayTo 24% · Bank transfer 18%
Roles & access
Give someone one job. Not the keys.
A role decides which portal someone opens; a grant adds the single module they help with — never a promotion to administrator.
- It lands in the portal they already use — no second login
- Seeing the money and moving it are two different permissions
- Every person carries an access trail — close a departure in one place
Priya Raman
Head coach · BYL U15 · Coach portal
Additional access
Recruitment
Review expressions of interest
Granted by Dave Greiner · 4 Aug
Member surveys
Read results for her own squads
Included with role
Finance
See the club’s money, never move it
Granted by Dave Greiner · 4 Aug
Medical
The club-wide injury board
Not granted
Each one becomes a row in the portal she already uses. No second login.
One calendar
The whole club’s week, on one screen.
Training, fixtures, meetings and bookings, colour-coded per program — set the weekly schedule once and the season materialises.
Club Calendar
21–27 July
Mon
21
5:30pm
GYL U15 training
Surface 2
7pm
Committee meeting
Clubroom
Tue
22
Today5pm
MJDL U9–U12 training
Surfaces 1–2
5:30pm
BYL U13–U16 training
Surface 3
6:30pm
First Grade training
Wed
23
5:30pm
GYL training
Surface 2
6–8pm
Development reviews
BYL U14 · 8 of 10 booked
Thu
24
5:30pm
BYL U17–U18 training
Surface 3
6:30pm
First Grade training
7:30pm
Coach workshop
Playing out from the back
Fri
25
5pm
Goalkeeping cohort
All programs
Sat
26
9am
MJDL U12 v APIA
Lambert Park
10am
BYL U14 v APIA
Lambert Park
11:30am
GYL U15 v Blacktown
Away
3pm
First Grade v Rockdale
Home · streaming
Sun
27
9am
Volunteer working bee
Grounds
10am
First Grade recovery
Every program, every surface, one view — each event visible to the right audience and synced to their phones
And the rest
The rest of the job, handled.
Fixtures that maintain themselves.
Fixtures, results and ladders keep themselves current across every program — the weekend scoreboard greets you Monday morning, and a clinched finals place is announced right on the fixture list, before the draw is even published.
One person, one record.
However someone arrives — PlayFootball import, an EOI, scouting, a re-signing — Clubhouse recognises them and keeps one record, with their whole journey at the club on a timeline.
The season turns over without you remembering it.
Clubhouse watches the fixture list, ends each programme’s season deliberately — no phantom byes, no screens that just go quiet — then proposes the rollover with a full preview. Confirming stays a human act.
Next season is already built when you get there.
Next year’s squads are created from the ones you run now — so offers and planning boards have somewhere to land before you’ve configured anything.
The committee, continuous.
Upload the constitution and Clubhouse reads it — terms, composition, required office-bearers. AGM rollover runs the morning after, scoped portal access per office-bearer. Handover stops being an archaeology project.
Re-signing, without the phone tree.
Offers go out with real deadlines and automatic reminders, families accept and pay in one flow, and the board shows where next season stands.
First Grade, planned like the pros.
Senior squad contracts, salary-cap budgets and scenario modelling for your men’s and women’s programs — plus a drag-and-drop planner and recruitment pipeline, so next season is decided on numbers, not napkins.
Answers on tap.
Ask Clubhouse — the built-in AI assistant — answers how-to questions, FNSW rules queries, even questions about your own club’s data.
Your club, your brand.
Club colours, logo and program names throughout — plus integrations with Veo, Catapult and Klaviyo where you use them.
Run the club. Don’t let it run you.
We’re starting with one club. Yours could be next.
We’re opening the doors to a small number of clubs each season. Register your interest and we’ll be in touch when places open.