Configure player contracts

A senior player's contract is the club's word in writing. When your technical director writes a deal and sends it for signing, the agreement the player opens is assembled from one settings page: Settings → Player Contracts. It holds who signs for the club, which of them sign which agreement, the club details Football NSW's professional contract asks for, and the club's own agreement wording.

Set it up once, before the first offer goes out. After that you'll only be back when a signatory changes or the committee wants different wording. Nothing you change here alters a contract that has already been sent, because each one keeps its own copy from the moment it went out.

• Any admin can read this page, so a technical director can check the wording before sending a deal. Changing it is kept to the club's most senior administrators, so if you can't see Add or Edit, ask whoever set the club up on Clubhouse.
• Have the club's legal name, ABN and address for notices to hand. The legal name and ABN are the same ones on your receipts, so they may already be filled in from Settings → Payments.
• Agree with the committee who signs contracts for the club, and in what capacity (for example Club Secretary or Football Director).
• These agreements are for senior players: First Grade deals written in Contracts, and offers to senior squads below First Grade made through Recruitment.

A new club starts with the agreements already in place: Football NSW's prescribed professional contract, and default wording for the Amateur Club Agreement and the Special Conditions. What it doesn't have is anyone to sign them. The Signatories card reads No signatories yet, and until somebody is added, no contract offer can be sent.

So the first visit is short: add at least one signatory, name them on the Club default signing rule, fill in the Contract Specification, and read the wording once. Rules for a single programme or contract type can wait, because every agreement falls back to the Club default.

The Signatories card is everyone whose signature can appear on a contract. A contract can't be sent until somebody is set to sign it, and the card says so while it's empty.

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1. Tap Add. The Add signatory form asks for their Full name, their Title (the capacity they sign in) and who they sign for: the club, or A partner organisation, whose name prints on the agreement exactly as you enter it.
2. Tap Save.
3. Decide whether to add their signature. Without one, the agreement shows them by name and title, which is how most clubs run it. To add one, tap Sign on screen to open Sign for Margaret Chen, then draw the signature with a finger or type the name to set it in a signing script. Upload takes a PNG or JPEG of a real signature instead.

Later, Edit changes their details, Replace or Clear changes their signature, and the bin removes them. Removing someone asks first: they're taken off every signing rule that names them, but contracts already sent keep their signature. Tap Remove to confirm.

In the example, Margaret Chen (Club Secretary) and David Okafor (Football Director) are both set up, neither with a signature image yet.

The Signing rules card decides which signatories appear on which agreements. There's always a Club default, covering All programmes · All contract types, and every contract falls back to it. You can add overrides for a programme, a contract type (Professional (NRR05) or Amateur Club Agreement), or both. The most specific rule wins.

1. Tap Add override, or open an existing rule.
2. Choose the Programme and Contract type it covers.
3. Use Add a signatory… to pick who signs, in the order their names should print on the agreement.
4. Tap Save rule.

In the example, Margaret signs everything by default, and professional contracts carry both Margaret and David.

• The Club default always needs at least one signatory.
• To remove an override, save it with nobody chosen. That scope then falls back to the next broader rule.
• If a rule names nobody, it's marked Nobody set to sign — contracts in this scope can't be sent. Fix it before your technical director tries to send one.

Football NSW's professional contract (NRR05) asks every club for the same schedule of details. You enter them once on the Contract Specification card and they're filled into every professional contract.

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• Your club (Item 1.1): Club legal name, Club ABN and Club address for notices. All three are required. The legal name and ABN are shared with your tax receipts, because a club has one legal name.
• Competition Administrator (Item 1.3) and Member Federation (Item 1.4) come filled in with Football NSW's details. Change them only if your federation is different.
• Partners (Item 1.7): the sponsors players must support. Leave it blank if there are none.

Tap Save Specification. Until the three club details are filled in, a banner names what's missing and professional contract offers can't be sent. If your technical director says the send button won't work on a professional deal, check here first.

The Contract templates card holds the agreements themselves. Each player's agreement is built from the version for their contract type and gender, with their own terms and payments filled in, so what you edit here is the starting wording, never one player's contract.

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The Professional contract sits at the top with an FNSW prescribed form badge and no edit button. Football NSW publishes it and registers players from it, so its wording can't be changed. Read the male form and Read the female form show exactly what a player signs, with your Contract Specification filled in.

Below it is the club's own wording, which you can change:

• Amateur Club Agreement, in male and female versions: the club player agreement for senior players who aren't on a professional contract.
• Special Conditions, in male and female versions: the wording every new contract's special conditions start from. Whoever writes the deal can still change them for that player. By default they start blank.

To change one:

1. Open it. It starts as a preview, shown with example details exactly as a player would see it.
2. Tap Edit and change the wording. In an Amateur Club Agreement, Insert detail adds the club's name, the player's name or first name, the season or the term dates, which are filled in for each player.
3. In the Amateur Club Agreement, keep the Payment schedule table, the Signature block and the Special conditions section, each exactly once and on its own line. They're in the Insert detail list if you remove one by mistake, and the agreement can't be saved or sent without all three.
4. Tap Preview to check it, then Save changes. The badge changes from Club default to Customised.

Restore default puts back the original wording. It asks first, and changes only future contracts. A template marked Needs attention can't be used as it stands; open it to see what's wrong.

Once your technical director sends a deal, the player gets the agreement to read and sign in Clubhouse, or by a text message link if they don't use the app. For a player under 18, a parent or guardian signs alongside them. The agreement carries your signatories' names and titles, your club details and your wording. Sign your player agreement walks through their side.

• At least one signatory is set up, and the Club default signing rule names them.
• No signing rule says Nobody set to sign.
• The Contract Specification has no banner, and Read the male form shows your club's legal name and ABN.
• Any customised agreement has been previewed, and its badge reads Customised.