Close out the medical season

A season ends with loose ends: the hamstring that was "probably right by finals", the knee that stopped coming to treatment in August, the chronic ankle that will still be a chronic ankle next March. Left alone, they sit on the board all summer telling next season's physio nothing. Clubhouse turns the tidy-up into a short, prompted routine, and it's strict about the one injury that never gets tidied away.

When a squad's season finishes, any of its players with an open injury move into a Season close-out section at the top of Active Injuries, with a count such as 3 to review. It reads: These players' seasons have finished, so treatment probably has too. A quick review keeps the board to who's still in your care. You also get one notification for the whole job, Season wrapped — a few injuries to close out, once per season rather than once per injury. It goes to the club's physios.

There is a deadline, and the section shows the date: No rush — anything left is tidied up from a date four weeks after the season finished, as "outcome unconfirmed". An injury with no medical activity 28 days after the player's season ends is closed automatically that way. The automatic tidy-up is a safety net, not the plan; the point is that you decide first.

Each row's Review opens the close-out choice. Pick the one that's true:

• Recovered. The player got back to full training or matches. You confirm the actual return dates next, in the ordinary resolve form, and the injury goes into the register as a complete story with measured days lost.
• Close — outcome unconfirmed. Treatment stopped when the season did, and recovery was never confirmed. No return dates are made up. In the register it carries a Closed at season end label and its days lost shows with a ~ in front, because the count simply stopped when the season did. It's an honest "we don't know", not an invented recovery.
• Move to chronic management. The condition carries into next year and stays on the board in the Chronic Management column, reviewed on your schedule. A row that's already in chronic management offers Confirm carry-over instead of Review, one click.
• Keep open. Treatment genuinely continues through the off-season. This records a note on the injury and keeps it from being tidied up automatically.

Every option has a note field. It's optional, but it's the difference between a register entry and a mystery.

The one option you can't choose: a concussion can't be closed with its outcome unconfirmed. The choice is unavailable, with the reason beside it (Concussions can only be resolved with a medical clearance.), the same rule holds however the injury is closed, and the automatic tidy-up never touches a concussion. On the close-out list it's marked Open until cleared, and it stays open all summer until it's resolved through the concussion clearance. A head injury with an unknown ending is exactly the record a club can't afford.

The tidy-up also leaves alone any injury flagged for safeguarding, and anything already in chronic management.

Everything you close ends up in Injury History, the club's full injury register. Filter it by programme, status and body region, sort it by days lost, and open any row for the full record. It's what stands behind insurance questions, FNSW compliance and next February's "any history we should know about?". Download CSV exports exactly the filtered table you're looking at, one row per injury, with onset, classification, outcome, days lost (and whether that figure was measured), return dates and practitioner.

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Two things about the register to know before you close anything:

• There's no reopening. A resolved injury is history. If the hamstring goes again in pre-season, that's a new injury, linked as a recurrence when you log it, not an edit to last year's. So make the closing decision right the first time.
• Unconfirmed stays visibly unconfirmed. The label and the ~ on days lost stay with the record, so nobody six months from now mistakes a tidied-up injury for a documented recovery.

• The Season close-out section empties within days of appearing, and the automatic tidy-up never decides for you.
• Every outcome unconfirmed closure is one you genuinely couldn't confirm, not one you didn't get to.
• No concussion waits out the summer unwatched. Each has a path to clearance and someone responsible for it.
• The CSV your committee asks for in the off-season exports in one click, and you'd stand behind every row.