The injury lifecycle in Clubhouse

Full walkthrough: Manage an injury end to end in the guide covers this step by step.

Every injury in Clubhouse moves through a predictable set of states. The state determines what's visible to the coach, what shows on the lineup, what notifications fire, and what the GRTP gates look like. This article explains each state, the legal transitions between them, and what happens downstream when you make a change.

• The states
• Pending Review → Active or Dismissed
• Active → Modified Return
• Active → Chronic Management
• Modified Return / Chronic Management → Active
• Active / Modified Return → Resolved
• Why "Pending Review" can't accept a drag
• What happens if I delete an injury?
• Reading the timeline

A report lands in Pending Review when a parent reports it through their app. (Escalating a triage note creates an injury straight into Active — you've already assessed it — and a coach's on-field flag marks the player absent for that match without creating an injury; see Match-day medical operations.)

The physio reviews the report and chooses:

• Accept & activate — moves to Active, confirming the unavailability the report already created.
• Dismiss — closes the report as Resolved with a dismissal note: it stays on the record without counting as an active injury, and availability is restored.

The coach and family were already notified at report time (availability and body region only — no diagnosis; see Who can see what). Accept and Dismiss are silent — use a status update when you want to tell someone something.

A pending player is already marked unavailable — the report holds them out until you've made a call, so triage promptly.

Move to Modified Return when the player can train but with restrictions (Low / Moderate / High drill level, max-speed cap, no contact, etc.). Use the Status update or Training modification update type — both can flip the state.

The lineup view shows a "Modified Return" pill on the player. The coach sees the drill level and max-speed cap so they can plan training appropriately. Match selection is allowed at the coach's discretion; the physio's max-speed and contact recommendations are surfaced on the lineup card.

For long-term conditions that don't disappear (recurring patellar tendinopathy, osteitis pubis, managed asthma) move the injury to Chronic Management. The player is available unless you separately add a status update saying otherwise; the squad view shows a discreet "Chronic" tag.

This state exists so an old injury needn't sit on the Active board indefinitely just to retain the history.

If a player relapses or symptoms worsen, move them back to Active via a Status update. The lineup view flips back to Unavailable. The notification chain triggers as if it were a fresh activation — relevant coaches and family are notified.

When the player is genuinely cleared, tap Resolve injury. You'll be prompted for:

• Return to training date (required).
• Return to match date (optional but strongly recommended).
• Medical clearance date (optional).
• Medical clearance by (optional — pick the staff member who cleared them).

The injury disappears from the Active Injuries board and moves to the Injury History page, where you can search, filter by season, and see total days lost. The player goes back to Available.

For suspected concussion injuries, the Resolve action is gated behind GRTP Step 8 (Return to Match) being approved by a physio AND an explicit medical clearance practitioner being recorded on the resolve form. The 21-day return-to-match floor (28 days for repeat concussions within 12 months) per the Football Australia April 2025 Community Sports Concussion Guidelines is enforced as a hard wall. See Concussion and Head Injury Assessment.

You can drag injuries between Active, Modified Return, and Chronic Management on the desktop kanban. You can't drag something into Pending Review or Resolved — both transitions need explicit context (what's the trigger? was it medical clearance? was it dismissal?) so they require the detail panel rather than a quick drag.

Delete is permanent. It removes the injury and every update on its timeline. Documents stay in the medical document queue so they can be re-linked.

Use Delete for genuine errors (duplicate entry, test record, wrong player). For real injuries that turned out to be minor, prefer Resolve — it preserves the medical history, which matters for recurrence patterns and squad-level reporting.

Every state change shows on the injury timeline with the staff member who made the change and the time. Family-submitted updates show with the parent's name and a "Reported by family" tag. Medical updates show with the physio's name and the update type (Clinical note / Training modification / etc.).

Handing over to a colleague mid-injury? The timeline plus the "Last updated" footer brings them up to speed without re-reading every update.